Band Pit Crew

This group is the muscle of the band. Pit crew members move and set up equipment at marching performances, home games, and competitions. Volunteers generally help throughout the season at as many performances as they can attend. Provide assistance to Colorguard and Drumline as needed to transport equipment. Arrange for transportation for equipment as needed.

Field Show Props

Assist in the design and construction of props for field shows. Band Director defines current requirements based upon field show music. 2008-2009 program features Zorro theme.

Uniforms

Uniform volunteers help with fittings in September, help with handing out uniforms before events, and help collect uniforms after events. Maintain and send uniforms for cleaning. Volunteers generally help throughout the season at as many performances as they can attend. We welcome one-time volunteers as well as parents who wish to help regularly.

Traffic Control

Traffic control duties are very simple – keep our kids safe when they march to/from the band hall along Peck Ave. to the football stadium and during parades. Bring flashlights and wear orange vests.

Apparel Orders

Band apparel orders and uniform garment bag orders also need volunteers to assist with tallying the orders, collecting money, following up on missing orders, and distributing the purchases.

Summer Band Camp Support

Provides assistance during the summer band camp. This group consists of “band aids” (present at outside rehearsals to be available if someone is ill or as a runner or trouble-shooter) and snack coordinators (help prepare and serve snacks during camp).

Senior Recognition Night

Coordinate senior names and parent/escorts with the Football Booster coordinator. Order flowers for presentation and ensure our seniors and their parents are in the appropriate order for the ceremony.

Chaperones

Chaperones accompany the band whenever we travel. Chaperones ride the bus and help throughout the activity with trouble-shooting, equipment, uniforms, first aid, and supervision. Volunteers generally help throughout the season at as many trips as they can attend. Chaperones can volunteer for specific events per their availability.

Home Game Bleacher Helpers

This group of people makes sure our uniforms stay clean at home games, and that equipment is protected in the bleachers during the performers break. They arrive early to the games and spread out the bleacher covers where the band sits, assist with water distribution, stand guard during the 3rd quarter band break, then after the game refold the bleacher covers and return them to the band hall. This is only for home games and is a good assignment for those that would go to the football game anyway as a spectator.

Equipment Maintenance

Plan and arrange for storage and maintenance of Band Field Show equipment to include Props, Stands, Carts, Trailer, and service equipment by repairing and sending equipment out for repairs.

Band Parent Apparel

Assist with ordering and distribution of parent band apparel.

Concert Support

Volunteers assist with all aspects of concert preparations for the December, March, and June concerts including 1) lobby decorations, 2) refreshments, 3) ticket sales, and 4) ushers. Must coordinate with VP. Communications to insure tickets and programs are available in a timely manner and with Band Director for concert theme to determine appropriate decorations.

Concert Dress

All band members (excluding Jazz Band) need proper attire for concerts and for spring festival competitions. The girls are required to wear long black dresses and the boys must wear black tuxedos and white tuxedo shirts with black studs. The duties of this committee are to coordinate with Rivera Tuxedo (provider of boys' attire) and Sew Creative Café (provider of girls' attire) to set up fittings and orders near the beginning of the school year. (Note: Riviera Tuxedo provides either wool or polyester tuxedos and Sew Creative Café will provide new dresses or alter the ones used while at MBMS)

CD Recording/Sales

Volunteers are responsible for insuring that recordings are made of the December, March, and June concerts. Take orders and collect money for those orders at each concert. Arrange to copy CD's and distribute them to the purchasers. Must coordinate with Band Director to insure proper copyright fees have been paid. Coordinate with VP Communications regarding artwork for CD and case.

Year End Banquet

Arrange and reserve location. Send out invitations. Collect reservations, tally headcount, assign tables. Create/arrange decorations and centerpieces. Assist Band Director with awards purchase. Host/hostess the event. Work with Band Director/Booster President to finalize program. Arrange to have audio visual technical support to ensure banquet hall is adequately setup for speakers and slide show. Coordinate with the VP Publicity for printing programs and developing the slide show. Assist with cleanup.

Colorguard/Winterguard

Work with Band Director and Colorguard/Winterguard coach to insure proper communication with students/parents. Arrange for chaperones when needed and assist with recruiting events in February, Winterguard competitions throughout the season, and end of the year show in June held at MCHS.

Percussion Studio

Works with Band Director and Percussion instructor to insure proper communication with students/parents. Assist with performances throughout the winter, help meet any specialized needs for various ensemble pieces (extra equipment, etc), and assist with planing for the final show.

Membership

Maintains a roster of the Booster membership, community sponsors, and Band Alumni Band, and Friends of the Band. Help with mailings and facilitate communications with membership and community sponsors. Helps with Thank You Notes/Cards and sends the appropriate sentiments of gratitude as needed in conjunction with fundraising activities.

Hometown Fair Coordinators

Plan and organize volunteers to serve shifts in up to three booths at the MB Hometown Fair. Typically, one booth supervisor will be needed for each of three booths. You will get help from members who have done this before. This is a significant moneymaker for our organization.

Carwash Coordinator

Plan and organize supplies, obtain approval to use school facilities, and work with VP Publicity to publicize/promote the event as a fundraiser. There will be two car washes this year. This is a fun and low effort task.

Candy Booth Coordinator

The band has a candy booth for all home games including playoffs. Coordinator(s) purchase or solicit donations for candy, maintain inventory, setup/takedown booth, and do the necessary financial accounting. Volunteers work the booth. There are two shifts per game. The first shift is setup through halftime and the second shift is halftime through cleanup. The shifts overlap at halftime to cover the increased sales.

Recycling

We have an on-going effort to collect plastic and aluminum cans to recycle for cash. Parents deposit their recycle in plastic bags at the Band Hall every Friday morning and volunteers collect cans and bottles after every home football game. Coordinators will redeem the recycle for cash and provide the proceeds to the Treasurer as income for the Bands.

Mustang Raffle

Distribute sales material, communicate with students, collect money, and award prizes for sales activities.

PTSA & MBEF Liason

Maintain awareness of school support organization activities and report to the Band Boosters of activities where the Band needs to be involved. Be on the look-out for opportunities where the Band/Colorguard can contribute as well as benefit from associations.

Publicity Coordinator

Assist with advertising concerts, creating flyers, and publicizing booster activities and band successes.

Graphic Artist

Create artwork for Band promotional materials to include Flyers, Posters, Concert Programs, Awards, Ads, Tickets, etc. Provide Business Cards, Thank You Cards, and Band Booster Stationary for use by membership and officers. Work with selected printer(s) to provide promotional materials as needed by the Booster membership and officers.

Webmaster

Website currently under redesign during August/September 2008. The webmaster maintains the band website according to the needs of the Booster organization

Web Strategist

Re-engineering the site to better meet current band booster needs.

Photo Librarian

Coordinate the collection and organization of all photos taken of the band and our events by parents and designated photographers. Manages and organizes a password protected website based photo repository to be used as archives for Band promotional material and personal use by the membership. Communicates with the Booster membership to facilitate access and use.

Offficial Band Photographers

Take digital photos at all Band, Colorguard, and Drumline events and upload to website repository for access by membership. Work with Photo Librarian to assure organized archive. Coordinate with Publicity Coordinator and Graphic Artists to provide art for press releases and promotional materials.

Publicity Runners

Pickup, deliver, and post copies of promotional materials to middle schools, local businesses, and members.

Rehearse-a-Thon

This is an annual tradition for the kids to raise money by soliciting pledges and rehearsing a full day to sharpen their skills as a Marching Band and Color Guard. The rehearse-a-thon is for one day. Volunteers are needed to help with tallying funds, writing than-you notes, and working with the kids on their competition.

Concert Tickets

Organize ticket sales, collection of funds before each concert. Provide funds to the Treasurer.

Ensemble Gigs/External Donation

Coordinate with Band Director, kids, and VP Fundraising to promote and schedule gigs for ensemble performances by Jazz Band, Marching Band, Color Guard, selected Ensembles at various events in the community. Bookings must have the approval of the Band Director and follow-up with Thank you notes are imperative to developing long-term relationships with people/organizations that provide support.

Finance Operations

Creates annual budget and periodic forecasts. Does accounting and records all monthly income and expenses. Provides financial reporting at meetings. Makes deposits and writes checks. Tracks donations and contributions, and coordinates Thank-you/Tax contribution letters. Files Tax forms and returns, working with Tax Preparer. Checks PO Box and mailbox in Band Director's office. Is banking representative.